maths-dy.github.io

Information for hosts

Information for students

(2020S1) Upload your reports and feedback forms using this link.

General

• 5/1/2021: Attend UBD Career fair this week

• 28/12/2020: (2020S2) Placements are now 65% complete, and the rest are in process.

• 16/12/2020: (2020S2) Regrettably, all DY activities abroad have been cancelled, as per GR Office directive. The health and safety of students is UBD’s priority. Alternative arrangements will now be made for students affected.

• 5/10/2020: (2020S2) For those going for DY in Jan 2021, I will be holding a briefing session on Wed 7/10/2020 @ 2.00 pm.

• 29/7/2020: (2020S1) The Airtable form link to record your local placement choices is live. Please fill in this form as soon as you can. Placements for August DY is complete. Thank you all for your cooperation. Check back from time to time for DY updates.

• 9/1/2020: This article on The Guardian on CV writing might be useful for you: Link

Up-to-date host choice information

Popular choices

The DY process (at least for maths):

Here are the places Maths students have gone to in the past year and a half (larger font means more popular). Note that these show interest but not necessarily successful applications.

Contrast that with our subjective ratings on the availability of internship places vs likelihood of acceptance. You would be better off to go with hosts listed everywhere except the bottom left corner.

2021 S1 (August 2021)

No activity yet, check back later!

2020 S2 (January 2021)

As the DY starting dates are approaching, I’m happy to announce that about 65% of placements are now confirmed, and the rest are still in process.

Next steps:

• Take note of reporting dates (this can be as early as 4/1/2021) and time. Make sure you know where you are supposed to go, who you are supposed to meet. Be prepared with any documentation (if necessary), and DON’T BE LATE ON YOUR FIRST DAY! (or any other day for that matter)

• Please complete the OSHE & RA forms.

• Be aware when you are supposed to complete your DY, and note down when your last day is. If you enjoy your time with your hosts and you would like to extend your internship, please write to me. I will hardly ever say no extension requests unless there are strong reasons not to. Make sure you discuss this with your host supervisor too and that they are able to accommodate you.

• Your DY report is due one week after completing your DY. I will announce an Airtable link for you to be able to upload a PDF copy of your report.

• Before completing your DY, ask your host supervisor to complete host feedback forms. Often times this is the part where students forget, so please ensure to do this before you leave!

• Finally, there will be interviews scheduled during end of November and December.

2020 S1 (August 2020)

28/12/2020 If you have not yet been called for an interview, don’t worry. Lookout for a call/e-mail in January.

Link to download forms.

Link to upload report.

The majority of you will complete your August DY in 2 weeks time (maybe some slightly earlier, and definitely some later due to extensions).

1. Kindly provide the host assessment form and the employer feedback form to your host supervisors, and return the completed forms to me (online submission/hard copy). Note, sometimes your host e-mails them directly to me, and that’s fine too.

2. You are required to write an internship report—please see here for a guideline on how to write this report. This report is due one week after you complete your internship. Please submit this to me online through the DY website. If you have extended, the report is due one week after your extended date.

3. Following this, you will be assessed via an interview by one of the academic staff members at an appropriate time. Please make sure you check your UBD e-mail regularly. The timeline for this is roughly Nov-Dec, but may be delayed depending on availability of staff.

If you have any issues in the mean time, please contact me.

Forms, etc.

Host Feedback forms

There are two forms that you should get your host supervisor to fill in, they are

1. DY Host Satisfaction Survey
2. DY Host Supervisor Assessment Form

Please ensure these are returned to me by your supervisor. Sometimes, hosts return them back to you and that’s fine, just forward them to me. These count for 40% of your DY marks and is an integral component to pass your DY.

OSHE and RA forms

Students undergoing local internship or COP are required to complete OSHE and RA forms before undergoing the internship. The procedure is roughly as follows:

• Download and fill in the OSHE and RA forms as best as possible.
• Edit out/delete parts not applicable to your internship and print double-sided if possible to avoid paper wastage.
• After filling in the forms, you will need to obtain signatures from three parties: 1) one of the DYAs, 2) FOS Dean, and 3) OSHE office (situated at male hostel).

Report guideline

A report is to be completed and submitted in PDF format softcopy to DYA one week after the date that you internship is scheduled to end. Here are some guidelines for preparing an internship report:

• The report must be typed on A4 size paper, with font size of 12 in Times New Roman, Arial or Calibri.
• Margins should be standard, and the length of a report should be ap- proximately between 3,000 and 10,000 words (excluding references and appendices, if any).

• The report should be written in sections incorporating the following:

  • Introduction: Outline of the internship programme.

  • Host organisation/company description: Background, objectives, working operations, and roles.

  • Nature and scope of work: Objectives of the tasks assigned during intern- ship

  • Methodology: Equipments, techniques, methods of data collection, and the use of analytical methods/ techniques in data analyses.

  • The Internship experience: Reasons for choice of internship, results on completion of projects, acquisition of new skills, and application of theoretical knowledge in a professional context.

  • Evaluation of the internship experience: Value of the internship, contribution towards future career, and potential suggestions and innovative ideas for future improvement.

  • Summary and concluding remarks: Relevance and usefulness of the programme to the interns and the host organisations.

  • References: List of books and documents used.

  • Appendices: Subsidiary documents

Note that the above are simply guidelines. Your report will be assessed based on its content, presentation & format, conclusions & reflection of internship experience, and also evidence of workplace knowledge.

About

Information for students undergoing their Discovery Year (UBD Mathematics Majors). Check back often for DY updates and information.

Maths DYAs

The Mathematics Discovery Year Advisors for 2020/21 are:

• Dr. Haziq Jamil
• Dr. Huda Ramli

The DYAs serve as your point of contact for local DY related matters (internships and COPs). For study abroad programmes (SAP) or international internships, you will be liasing with the DYC Dr. Shiawyin Yong.

If you would like to schedule a meeting with Dr. Haziq about any DY related matters (signature, advice, etc.), use the Calendly scheduling tool to do so (no need to e-mail beforehand).